CARES Act Emergency Relief Funds Distribution

CARES Act Emergency Relief Funds Distribution

CARES ACT SECTION 18004(a) (1): HEERF Institutional Aid Portion

What is the Institutional Aid portion of the CARES Act HEERF?
The US Department of Education granted institutions of higher education the use of up to 50 percent of the funds they receive to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus.

What are permissible expenses under the Institutional Aid portion?
Permissible expenses covered under the Institutional Aid portion include but are not limited to, costs associated with significant changes to the delivery of instruction, costs associated to orders, waivers and safeguards set forth by government officials and/or outstanding expenditures associated to the loss of revenue.

Expenses that will not be covered under the Institutional Aid portion of the CARES Act include payments made to contractors for the provision of pre-enrollment recruitment activities, endowments or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.

How much funding was allocated to San Ignacio University and how much has been utilized?

  • Total Allocated to SIU: $69,721
  • Total Distributed as of 12/30/2020: 69,721
  • Total Awaiting Distribution as of 12/30/2020: $0

 

What are the reporting requirements for the Institutional Aid portion?
On October 13, 2020 the US Department of Education released further guidance regarding the reporting requirement for the Institutional Aid funding. All institutions participating in the HEERF Institutional Aid program are required to submit reports on a quarterly basis.

The following PDF attachments report our total expenditures of CARES Act Sections 18004(a) (1) Institutional Share as of the end of each quarter, beginning with September 30, 2020, as required by the U.S. Department of Education.

 

SIU CARES Act Quarterly Budget and Expenditure Reporting

December 2020

September 2020

 

Frequently Asked Questions

 

1. Acknowledgment of Certification and Agreement

An acknowledgment that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students:

On May 19, 2020, San Ignacio University signed and submitted the Certification and Agreement under Section 18004(a) (1) of the CARES Act to provide Emergency Financial Aid Grants to students.  

2. Total Amount of Funds Received

 

The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students:

SIU has been allocated $139,442 in funds for student and institutional expenses as the result of the CARES Act. Of this total allocation and consistent with the HEERF guidelines, a minimum 50 percent of the College allocation will be distributed directly to students in the form of emergency cash grants.  That 50 percent amount is $69,721 and is being provided directly to students in the form of cash grants as mandated by the CARES Act.

3. Total Amount of Funds Distributed to Students to Date

The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a) (1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter):

As of December 1, 2020, $47,550 of emergency financial aid grant funds have been distributed to students. All cash grants were paid directly to the students. 

The Student Portion, under Section 18004(a) (1) of the CARES Act, expended $47,550 and the amount of Institutional Portion expended is $69,721 as of December 1, 2020.

4. Estimated Total Number of Students at the Institution Eligible to Participate in Programs under Section 484 in Title IV of the Higher Education Act of 1965

The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act:

Based on regulatory guidance released April 21, 2020, by the Department of Education, a total of 45 students were identified.

5. The Total Number of Students who have Received an Emergency Financial Aid Grant to students under Section 18004(a) (1) of the CARES Act.

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a) (1) of the CARES Act:

As of December 1, 2020, 30 students have been provided emergency financial aid grant funds. All cash grants were paid directly to the students. 

6. The Methods used by the Institution to Determine which Students Receive Emergency Financial Aid Grants and how Much they would Receive under Section 18004(a)(1) of the CARES Act.

The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act:

SIU students were identified as eligible for the HEERF emergency cash grants by querying the University’s data system for students who met the following requirements:

  • Student has completed the FAFSA for 2019-2020
  • Student is actively enrolled in classes for Spring 2020 (not withdrawn) for the spring distribution or enrolled in classes for Spring 2020 and Summer 2020 for the summer distribution
  • Student is meeting Satisfactory Academic Progress (SAP)
  • Student has been awarded aid for any term in 2019-2020 (fall, spring, or summer)
  • Student is Legal resident or Citizen of the US

 

SIU has awarded grants equally in the amount of $1,585.00 under Section 18004(a) (1) of the CARES Act.  Students who met the requirements were able to apply for grants via a simple certification process. The Emergency Committee received the certification along with eligibility proof for students with no FAFSA application on file, the certifications were reviewed for completeness and eligibility under the CARES Act, and coordinated the awarding of the funds.  Eligible students were able to apply for grants for expenses related to the disruption of campus operations due to coronavirus, including housing and food insecurity, medical expenses, and lack of educational support and supplies (including technology).

7. Any Instructions, Directions, or Guidance Provided by the Institution to Students Concerning the Emergency Financial Aid Grants.

Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants:

For the 45 students who were determined to be eligible to apply. Multiple communications were sent to these eligible students via their email address on record, which included instructions for how to access and submit the form.

Additionally, all instruction and eligibility requirements were posted on our Website.

Download as PDF:

CARES ACT SECTION 18004(a) (1) HEERF Institutional Aid Portion

 


The CARES Act and the Higher Education Emergency Relief Fund (HEERF) Report – 12/30/20

 

Section 18004(e) of the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act), directs institutions receiving funds under Section 18004 of the Act to submit (in a time and manner required by the Secretary) a report to the Secretary describing the use of funds distributed from the Higher Education Emergency Relief Fund (“HEERF”).
 

 HEERF – Funding for Students

After signing the required Certification and Agreement and completing the formal application process for the U.S. Department of Education on May 19, 2020. The amount is intended to directly assist students with financial need stemming from COVID-19 related disruption of campus operations, such as food, housing, course materials, technology, and child care, medical and travel expense. As of this report, $47,550 has been distributed to eligible students.

To be eligible for the CARES Act Grant, a student must have been enrolled and actively participating in the spring semester as of March 13, 2020 and must be eligible for Title IV aid. To determine Title IV eligibility, students must have submitted a Free Application for Federal Student Aid (FAFSA) for the 2019-2020 academic year.

Students who met the eligibility requirements were awarded $1,585 equally. Grants were distributed to the students via direct deposit.

 

 


Coronavirus Aid, Relief, and Economic Security Act (CARES)

Reporting and Disclosure
July 15, 2020, 45-Day Report

In accordance with the reporting requirements of Section 18004(e) of the Coronavirus Aid, Relief, and Economic Security Act, San Ignacio University (SIU), an institution receiving funds under this section, is providing the following information:

• SIU acknowledges that the University signed and returned to the Department of Education the Certification and Agreement on May 14, 2020. The institution further certifies it will use a minimum of 50% of the funds received under Section 18004(a) (1) of the CARES Act to provide Emergency Financial Aid Grants to students.

• SIU received $69,721.00 from the Department pursuant to the University’s Certification and Agreement for Emergency Financial Aid Grants to Students.

• The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a) (1) of the CARES Act as of July 15, 2020, is $ 45,965.00.

• The estimated total number of students at SIU eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible or could be eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 45.

• The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a) (1) of the CARES Act is 29 as of the date listed in number 3 above.

• SIU has awarded grants equally in the amount of $1,585.00 under Section 18004(a) (1) of the CARES Act. Students who met the requirements were able to apply for grants via a simple certification process. The Emergency Committee received the certification along with eligibility proof for students with no FAFSA application on file, the certifications were reviewed for completeness and eligibility under the CARES Act and coordinated the awarding of the funds. Eligible students were able to apply for grants for expenses related to the disruption of campus operations due to coronavirus, including housing and food insecurity, medical expenses, and lack of educational support and supplies (including technology).

• Instructions provided by SIU to students concerning the Emergency Financial Aid Grants were distributed VIA emails, and information about the grant was posted on our Website: https://www.sanignaciouniversity.edu/en/cares-act-emergency-relief-funds...

Download as PDF:

Coronavirus Aid, Relief, and Economic Security Act (CARES)


 

CARES Act Emergency Relief Funds Distribution

June 12th, 2020

San Ignacio University received a total of $139,442 in Emergency Relief Funds. The money was received in two disbursements. The first disbursement of $69,721.00 was designated for emergency grants for student aid. The second disbursement of $69,721.00 was designated for emergency relief for the institution. 

The institution signed and returned to the Department of Education (DOE) the Certification Agreement and the assurance that the institution intends to use 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students, and the other 50% to the institution.

The university has approximately 30 Title IV eligible students and an additional 15 students who could be eligible for Title IV. These students have been emailed on June 12, 2020, to apply for the $69,721.00 in emergency relief aid designated for student aid. The university referred to guidance provided by the Department of Education in the development of its Higher Education Emergency Relief certification. Those students who could be eligible, are asked to provide proof of their eligibility. All applicants will be screened for an eligibility check. Once eligibility is confirmed, funds will be disbursed to those students via direct deposit.

Students eligible to receive the relief aid will be notified by email on a daily basis. Additional emails will be sent thereafter to reach those students who didn’t respond to the initial email. The email communication details both the eligibility requirements and instructions for the application process.

The primary method used to determine the student portion of CARES Act funding gives priority to all eligible students and those who could be. The award amounts will depend on the total number of eligible applicants and total amount of funding to award.

As the application window is still open, a total of $0 in Emergency Financial Aid Grants has been distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter). The majority of funds are expected to be distributed in the next few weeks.

Federal CARES Act FAQs

What is the CARES Act?

The https://www.ed.gov/news/press-releases/secretary-devos-rapidly-delivers-more-6-billion-emergency-cash-grants-college-students-impacted-coronavirus-outbreakhttps://www.ed.gov/news/press-releases/secretary-devos-rapidly-delivers-more-6-billion-emergency-cash-grants-college-students-impacted-coronavirus-outbreak

CARES Act is federal legislation that provides a variety of financial support to individuals and businesses affected by the COVID-19 pandemic. The CARES Act established and funded the Higher Education Emergency Relief Fund (HEERF) to provide emergency financial aid grants. One part of this federal program allocates money to the University of Florida, and a portion of that allocation can be awarded to students who are experiencing expenses due to the coronavirus.

Who is eligible for a Federal CARES Act Emergency Grant?

Students who meet basic eligibility criteria for federal financial aid and who have the greatest financial need can be considered for these funds.

Unfortunately, the CARES Act does not allow these funds to be used for international students or DACA students.

How do I apply for the Federal Emergency Aid Grant?

Information about applying for these funds will be emailed to eligible students when funding becomes available.

International and DACA students are not eligible to receive funds from the CARES Act.

Does emergency funding apply to graduate students?

Graduate students may be eligible

What constitutes eligible expenses to qualify for emergency funding?

This could apply to a variety of financial costs directly tied to the effects of an emergency situation that is straining students. This could include money spent for unanticipated travel, replacement of medications, emergency child care due to extended school closures, additional technology requirements, etc.

What kinds of expenses are allowable?

Funds can be used for food, housing, course materials, technology, health care, tuition, fees, or child care.

Do I have to repay a Federal Emergency Aid Grant?

Typically, you would not have to repay the amount awarded to you. The Federal Emergency Aid Grant funds are designed to be a grant, not a loan.

Where are the funds coming from? Is there some sort of disaster relief fund?

The University has been awarded https://www.ed.gov/news/press-releases/secretary-devos-rapidly-delivers-more-6-billion-emergency-cash-grants-college-students-impacted-coronavirus-outbreakhttps://www.ed.gov/news/press-releases/secretary-devos-rapidly-delivers-more-6-billion-emergency-cash-grants-college-students-impacted-coronavirus-outbreak CARES Act, which provides emergency grants for eligible college students impacted by the coronavirus outbreak.

How will SIU disburse the money?

For students who have signed up for direct deposit sent to the students via Electronic Funds Transfer (EFT). 

Would this funding reduce my financial aid?

No, this fund does not negate nor replace financial aid, and it is a one-time grant.

How much money is available for each applicant?

Amounts vary, but students must provide a signed certificate acknowledging receipt and that they meet the requirement to receive the funds. The amount will be distributed equally.

What documentation is required to be submitted with the certification?

This will depend on the individual claim. However, a student who could be the eligible need to provide proof of eligibility (i.e., permanent resident, asylum approved, Citizenship, etc.)

How can students obtain more information about the Federal Emergency Aid Grant?

https://www.ed.gov/news/press-releases/secretary-devos-rapidly-delivers-more-6-billion-emergency-cash-grants-college-students-impacted-coronavirus-outbreakhttps://www.ed.gov/news/press-releases/secretary-devos-rapidly-delivers-more-6-billion-emergency-cash-grants-college-students-impacted-coronavirus-outbreak

Do I need to report financial aid or grants on my federal tax return?

The IRS issued FAQs on the Higher Education Emergency Relief Fund and Emergency Financial Aid Grants under the CARES Act that clarifies that the CARES Act aid should be treated as a “qualified disaster relief payment” and not be treated as taxable income. Each financial award you receive from the federal government and other sources will have separate and unique tax consequences for your federal tax return. Visit the https://www.irs.gov/IRS website for assistance.

Download as PDF:

CARES Act Emergency Relief Funds Distribution

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